Grants Officer

 * Compiles and develops concept notes and proposals in cooperation with all concerned departments.

• Checks the agreements and PALs sent by donors, and prepares the agreements with the sub-grantees.
• Compiles and develops narrative and progress (financial) reports in coordination with all concerned departments and reflects the project progress inputs into the donor reporting templates.
• Assists in donor reporting processes through the coordination and drafting of high-quality donor reports (Bi-weekly, monthly, quarterly, interim, annual and final), ensuring compliance with SEMA and donor requirements
• provide dedicated support to the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals.
• Organize and facilitate planning meetings/(kick-off, review and closure meetings) for new projects and be responsible for preparing and sharing the special award conditions.
• Acts as focal point with donors and sub-grantee, in addition to following up of all correspondence.
• Be responsible for the submission of projects on Online Projects System and Financial Tracking System.
• Ensure comprehensive grant files are maintained up to date and are available for use.
• Be Responsible for preparing, compiling and developing the due diligence required by the donors and for the sub-grantees (partners).
•   Provide support to Grants Department in the organization of donors’ visits.
• Support the development of strategic communication materials, such as sector profiles, impact reports, program briefings, leadership and positioning pieces and other relevant pieces.
• Keeps the relevant staff informed about upcoming deadline, and ensures smooth completion of work responsibility throughout the life of award processes.
• Contribute to the continuous improvement of SEMA’s quality of work.Promote and model a positive, professional and respectful office culture.
• Any other duties assigned by line manager when required

Preferably, the candidate should hold a university degree from a recognized institution and have a minimum of 2 years of experience in a similar position and duties within a non-governmental organization (NGO) or an international non-governmental organization (INGO).

•  Strong Knowledge in key donor reporting rules and regulations e.g. ECHO, UNFPA, DFID, OFDA, will be a plus.
• Ability to take initiative and work without supervision.
• People management skills that include diplomacy
• Ability to work with diverse people, communities, and cultures, with an understanding of cultural awareness practices.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, and PowerPoint),
• Excellent communication skills
• Excellent skills in English and Arabic

  Key Performance Indicators

 

•  Timely and accurate analysis, monitoring and oversight of grants
• Quality reports and other strategic documents drafted and submitted in a timely manner
• Leadership skills
• Timely and quality knowledge products
• Service and work Quality
•  Commitment
•  Strong relationships with various partners
•  SEMA is well represented in important meetings on topics related to expertise

  Competencies

Core Values

Integrity

Professionalism

   Respect

Team Spirit

 Persistence

  Respect for Diversity

Core Competencies:

• Displays positive attitude
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
•   Accountability
•  Creative Problem Solving
•    Effective Communication; Facilitating and encouraging open communication in the team
• Managing conflict
•   Learning and sharing knowledge and encourage the learning of others
•   Leading by Example
• Client Orientation