Roles and responsibilities
- Compiles and develops concept notes and proposals in cooperation with all concerned departments.
- Checks the agreements and PALs sent by donors, and prepares the agreements with the sub-grantees.
- Compiles and develops narrative and progress (financial) reports in coordination with all concerned departments and reflects the project progress inputs into the donor reporting templates.
- Assists in donor reporting processes through the coordination and drafting of high-quality donor reports (Bi-weekly, monthly, quarterly, interim, annual and final), ensuring compliance with SEMA and donor requirements
- provide dedicated support to the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals.
- Organize and facilitate planning meetings/(kick-off, review and closure meetings) for new projects and be responsible for preparing and sharing the special award conditions.
- Acts as focal point with donors and sub-grantee, in addition to following up of all correspondence.
- Be responsible for the submission of projects on Online Projects System and Financial Tracking System.
- Ensure comprehensive grant files are maintained up to date and are available for use.
- Be Responsible for preparing, compiling and developing the due diligence required by the donors and for the sub-grantees (partners).
- Provide support to Grants Department in the organization of donors’ visits.
- Support the development of strategic communication materials, such as sector profiles, impact reports, program briefings, leadership and positioning pieces and other relevant pieces.
- Keeps the relevant staff informed about upcoming deadline, and ensures smooth completion of work responsibility throughout the life of award processes.
- Contribute to the continuous improvement of SEMA’s quality of work.
- Promote and model a positive, professional and respectful office culture.
- Any other duties assigned by line manager when required
Required qualifications and experience
- Preferably, the candidate should hold a university degree from a recognized institution and have a minimum of 2 years of experience in a similar position and duties within a non-governmental organization (NGO) or an international non-governmental organization (INGO).
- Strong Knowledge in key donor reporting rules and regulations e.g. ECHO, UNFPA, DFID, OFDA, will be a plus.
- People management skills that include diplomacyAbility to work with diverse people, communities, and cultures, with an understanding of cultural awareness practices.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, and PowerPoint),
- Excellent communication skills
- Excellent skills in English and Arabic